Charlton Down Cricket Club

 CLUB CONSTITUTION OCTOBER 2008

1. Name and Nature of the Club

1.1            The club will be called Charlton Down Cricket Club, hereafter referred to as “the     Club” and will be affiliated to the English Cricket Board.

1.2            The Club premises consist of: a pavilion, cricket field and car park.

2. Aims and Objectives

2.1.1                      To promote participation in the game of cricket to the whole community within Charlton Down.

2.1.2                      To manage the affairs of the club, its ground and pavilion.

2.1.3                      To ensure that all members and applicants to become members of the Club are treated in an equitable manner, without discrimination, and are ensured a duty of care.

3. Membership

3.1.1                      The Club will consist of members who have completed a membership application, been issued with a membership card and paid the relevant subscription fees as determined by the Annual General Meeting of the Club and agree to the conditions in the Club Constitution.

3.1.2          All members will be subject to the regulations of the Constitution and by joining the Club will be deemed to have accepted the regulations that the club has adopted.

3.1.3          Members will be enrolled in one of the following categories:

·    Full member (including discounted full members eg: OAPs, students)

·    Junior member

·    Associate member

·    Family member

3.2                           Membership Conditions Licensing Act 2003

3.2.1             Condition 1 is that under the rules of the club persons may not –

(a)    be admitted to membership, or

(b)    be admitted, as a candidate for membership, to any of the privileges of membership, without an interval of at least two days between their nomination or application for membership and their admission.

3.2.2                Condition 2 is that under the rules of the club persons becoming members without prior nomination or application may not be admitted to the privileges of membership without an interval of at least two days between their becoming members and their admission.

3.2.3                 Condition 3 is that the Club is established and conducted in good faith as a club.

3.2.4                                  Condition 4 is that the club has at least 25 members.

3.2.5                                  Condition 5 is that alcohol is not supplied, or intended to be supplied, to members on the premises otherwise than by or on behalf of the club.

3.3   Membership - Additional Conditions for the Supply of Alcohol

3.3.1          Additional Condition 1 is that (so far as not managed by the club in general meeting or otherwise general body members) the purchase of alcohol for the club, and the supply of alcohol by the club, are managed by a committee whose members –

                              (a)        are members of of the club;

                              (b)        have attained the age of 18 years; and

                              (c)        are elected members of the club

3.3.2          Additional Condition 2 is that no arrangements are, or are intended to be, made for                any person to receive at the expense of the club any commission, percentage, or similar payment on, or with reference to, purchases of alcohol by the club.

3.3.3        Additional Condition 3 is that no arrangements are, or intended to be, made for any   person directly or indirectly any pecuniary benefit from the supply of alcohol by or on behalf of the club to members or guests, apart from –

(a)                any benefit accruing to the club as a whole, or

(b)                any benefit which a person derives indirectly by reason of the supply giving rise or contributing to a general gain from the carrying on of the club.

   3.3.4        All guests must be accompanied by a Full member and sign a visitors book to attain the privileges of the Club

4. Membership Fees

4.1        Membership fees will be set annually and paid in January.

5. Management Committee

5.1        The club will be managed through a management committee consisting of:

·          Chairman

·          Vice-chairman

·          Secretary

·          Treasurer

·          Club Captain

·          Social Secretary

·          Fixtures Secretary

·          Maintenance Manager

·          Development Manager

5.2        The above will be elected by the Full members of the club at the Annual General Meeting. They will retire each year but will be eligible for re-election. Only these posts will have the right to vote at meetings of the Management Committee.

5.3        The above may also be appointed or removed by election of the Full members of the club at any Extraordinary General Meeting.

5.4        Meetings of the Management Committee will be convened by the Secretary and held no less than four times per year.

5.5        The quorum required for business to be agreed at the Management Committee meetings will be three.

5.6        The Management Committee will have powers to appoint sub-committees as necessary and to appoint advisors to the Management Committee as required to fulfil its business.

5.7        The Management Committee will be responsible for adopting new policy, codes of conduct and regulations that affect the organisation of the Club.

5.8        The Club has adopted the Safe Hands Policy of the England and Wales Cricket Board.

5.9        The Club adopts the ‘Child Protection Policy’ as approved by the NSPCC and the Child Protection Sport Unit (CPSU). To ensure all children, whatever their age, culture, disability, gender, language, racial origin, religious beliefs and/or sexual identity, have the right to protection from abuse.

5.10      The Club ensures its members are treated fairly and equally without discrimination whatever their marital status, gender, sexuality, disability, age, colour, race, religion, nationality, ethnic or national origins.

6. Discipline and Appeals

6.1        The Management Committee will be responsible for the disciplinary hearings of members who infringe the club regulations or whose behaviour is deemed to have brought the club into disrepute.

6.2        All complaints regarding the behaviour of members should be submitted in writing to the Secretary.

6.3        The Management Committee will meet to hear complaints within twenty-one days of the complaint being lodged.  The committee has the power to take appropriate disciplinary action including the termination of membership.

6.4        The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within ten days of the hearing.

6.5        There will be a right of appeal to the Management Committee within seven days following disciplinary action being announced.  The Committee should consider the appeal within ten days of the Secretary receiving the appeal.

7.   Trustees and Property

7.1.1                      The Trustees of the Club must be elected by the Management Committee, to hold office until death or resignation unless removed from office by a resolution of the Management Committee.

7.1.2                      The number of Trustees must not be more than four or less than two.

7.1.3                      The property of the club must be vested in the Trustees except for cash, which must be under the control of the Treasurer.

7.1.4                      The Trustees must deal with the property of the Club as directed by resolution of the Management Committee and an entry in the Minute Book is conclusive evidence of a resolution.

7.1.5                      The Trustees must be indemnified against risk and expense out of the Club’s property.

8. Finance

8.1        All Club monies will be banked in an account held in the name of the club. All surplus income or profits will be re-invested in the Club. No surpluses, properties or assets will be distributed to members or third parties.

8.2        The Treasurer will be responsible for the finances of the Club.

8.3        The financial year will end of the 30th September each year.

8.4        The Treasurer will present a statement of annual accounts at the Annual General Meeting.

      8.5        Any cheques drawn against the Club funds must hold the signature of the Treasurer            plus one other member of the Management Committee.

9.         General Meetings

9.1        The Secretary will give notice of the Annual General Meeting (AGM). Not less than twenty one days notice will be given to all members.

9.2        Nominations for members of the Management Committee must be sent to the Secretary prior to the AGM.

9.3        The business of the AGM will be to inform all Members of:

·             Receive the audited accounts of the year from the Treasurer. Previous years    audited accounts must be held by the Treasurer to ensure accuracy of the information.

·             Receive a report from the Management Committee.

·             Elect members of the Management Committee and an auditor.

·             Review the Club subscription rates and agree them for the forthcoming year.

·             Transact such other business received in writing by the Secretary from         members fourteen days prior to the meeting and included on the agenda.

9.4        The Management Committee has the right to call Extraordinary General Meetings (EGM) outside the AGM.  Procedures for EGMs will be the same as for the AGM save that 25% of full members may call an EGM on their own initiative for the purpose of appointing or removing members of the Management Committee by giving not less than seven days notice to all members.

9.5        Decisions made at AGMs and EGMs will be by a simple majority vote from those Full     members attending the meeting.  In the event of equal votes the Chairman will be entitled to an additional casting vote.

9.6               The Quorum for the AGM or any EGM will be 25% of Full members.

10.  Dissolution

10.1      A resolution for the dissolution of the Club can only be passed at an AGM or EGM through a majority of two thirds of the Full members present and entitled to vote and at which not less than one half of the Full members are present.  In the event of such a dissolution of the Club, any assets remaining after the satisfaction of all debts and liabilities shall not be paid to or distributed among the members of the Club, but shall be given or transferred to one or more of the following approved sporting or charitable bodies.

10.1.1   A registered charitable organisation(s).

10.1.2   Another Club which is a registered CASC.

10.1.3   The sports national governing body for use by them for related community sports.

11.  Alteration to the Rules

11.1      No rule of the club may be repealed or altered and no new rule may be made save by a majority of the Full members present and entitled to vote at an AGM or EGM.

11.2      At least twenty one days notice of the intention to propose any new rule or alteration must be given to the Secretary who must send notice to every Full member at his/her address as given in the Club register at least seven days before the AGM or EGM.

12.  Declaration

12.1      Charlton Down Cricket Club hereby adopts and accepts this constitution as a set of regulations governing the actions of its members.